We are looking forward to hosting your upcoming event at Camp Allen! An event coordinator will reach out to the group's contact a few weeks prior to arrival to finalize event plans. Most retreats and conferences can be planned via email and/ or phone. Please carefully review the information and policies below. To ensure a successful event, please submit the planning form below two weeks prior to your arrival.
general information & Policies
CHECK IN
The main contact for the group may pick up the campsite keys at the Conference Center's front desk at 6:00 PM on arrival day (unless noted otherwise on the contract). Early check-in is a $25/per hour charge, subject to availability with advanced reservation.
The person designated as the “responsible party” on the rental contract must be at least 21 years of age, and they are required to be present with the group through the entire stay.
Day guests are charged at $10 per day. Please indicate on the planning form the count for each day.
The final bill will be sent the week following your event to the contact listed on the contract and will include any optional rentals and reserved activities.
The person designated as the “responsible party” on the rental contract must be at least 21 years of age, and they are required to be present with the group through the entire stay.
Day guests are charged at $10 per day. Please indicate on the planning form the count for each day.
The final bill will be sent the week following your event to the contact listed on the contract and will include any optional rentals and reserved activities.
check out
The main contact for the group should turn in the campsite keys at the Conference Center's front desk at 2:00 PM on departure day. Late check out is charged $25/hour, subject to availability with advanced notice.
All trash should be placed in tied trash bags and set in the trashcans outside prior to your departure. Please wash and store all utensils and dishes. We also ask that you turn off the interior lights upon exiting, set the thermostats at 78 degrees and lock the doors.
For a check list of check out procedures, click here.
All trash should be placed in tied trash bags and set in the trashcans outside prior to your departure. Please wash and store all utensils and dishes. We also ask that you turn off the interior lights upon exiting, set the thermostats at 78 degrees and lock the doors.
For a check list of check out procedures, click here.
facility care & guidelines
Hours: Please note that 10:00 PM to 7:00 AM is to be regarded as “quiet time” and noise levels should be kept to a minimum during this time.
Speed Limit: Help keep our camp safe. Upon entering Camp Allen, please do not exceed the 20mph speed limit. The dirt roads can be slippery and there are guests that walk the roads.
Assistance: Please report maintenance or housekeeping needs to the front desk at the Conference Center. Our front desk is open from 7:00 AM-11:00 PM daily.
Moving Furnishings: Please note that Camp Allen does not provide custom furniture arrangements. Furniture may be re-arranged in the dining hall, but we do ask that indoor furniture is not moved outside. We ask that you return outdoor furniture to its approximate original location and position, as a labor charge of $50/hour will be applied for Camp Allen to rearrange furniture and furnishings as well as extensive cleaning due to misuse of facility.
Dishes & Cookware Rentals: Camp Allen utensils, cookware and meal trays have been inventoried prior to your visit. Please wash and store all utensils and dishes before you leave. The cost of any missing items will be added to your final bill.
Sports Box: There is sports equipment located in the colored equipment box at your campsite. There is a key for the sports equipment box on the campsite key ring. Please be sure to return everything to the box; the cost of any missing equipment will be added to your group’s invoice.
Signage: Any group signage posted must be removed prior to departure. Do not use staple guns or duct tape to post any signage.
Trash: All trash must be tied up, placed in trash cans with the lid securely latched on top.
Please be respectful of Camp Allen property and equipment. Damages and/or cleaning costs in excess of normal wear and tear will be billed to the group and charged to the credit card on file.
Speed Limit: Help keep our camp safe. Upon entering Camp Allen, please do not exceed the 20mph speed limit. The dirt roads can be slippery and there are guests that walk the roads.
Assistance: Please report maintenance or housekeeping needs to the front desk at the Conference Center. Our front desk is open from 7:00 AM-11:00 PM daily.
Moving Furnishings: Please note that Camp Allen does not provide custom furniture arrangements. Furniture may be re-arranged in the dining hall, but we do ask that indoor furniture is not moved outside. We ask that you return outdoor furniture to its approximate original location and position, as a labor charge of $50/hour will be applied for Camp Allen to rearrange furniture and furnishings as well as extensive cleaning due to misuse of facility.
Dishes & Cookware Rentals: Camp Allen utensils, cookware and meal trays have been inventoried prior to your visit. Please wash and store all utensils and dishes before you leave. The cost of any missing items will be added to your final bill.
Sports Box: There is sports equipment located in the colored equipment box at your campsite. There is a key for the sports equipment box on the campsite key ring. Please be sure to return everything to the box; the cost of any missing equipment will be added to your group’s invoice.
Signage: Any group signage posted must be removed prior to departure. Do not use staple guns or duct tape to post any signage.
Trash: All trash must be tied up, placed in trash cans with the lid securely latched on top.
Please be respectful of Camp Allen property and equipment. Damages and/or cleaning costs in excess of normal wear and tear will be billed to the group and charged to the credit card on file.
emergency contacts
Front Desk Phone: 936.825.7175 or 866.334.2267 | open 7:00 AM-11:00 PM
After Hours Emergencies: 979.209.2125
Tell the operator to page Camp Allen. Also inform the operator which campsite number you are calling from and give them your group’s name.
Medical Emergency: 911
Inform the dispatcher that you are at Camp Allen on FM 362, 2 miles south of FM 2.
After Hours Emergencies: 979.209.2125
Tell the operator to page Camp Allen. Also inform the operator which campsite number you are calling from and give them your group’s name.
Medical Emergency: 911
Inform the dispatcher that you are at Camp Allen on FM 362, 2 miles south of FM 2.
alcoholic beverage policy
The responsible and prudent use of alcoholic beverages is permitted at Camp Allen, subject to the following restrictions:
- Guests may bring their own alcoholic beverages, but must restrict consumption of those beverages to the immediate campsite area. Many of our guests in surrounding campsites are seeking quiet family retreats and we ask for your cooperation in keeping the area quiet and safe.
- Alcoholic beverages may not be consumed at Pools #1 and #2, the Pavilion, or other common use facilities.
- Operation of motor vehicles on Camp Allen property while consuming or while under the influence of alcoholic beverages is strictly forbidden.
- Disorderly behavior, damage or injury connected in any way to the consumption of alcoholic beverages will be grounds for removal of the individual or the group from the property, and may also result in damage charges, as well as civil and/or criminal legal action.
wristbands
For the safety and security of all guests, campsite guests are required to wear wristbands at all times during their stay at Camp Allen. These waterproof wristbands will be included in the check in packet based on the number provided in the planning form below. If you need additional wristbands during your stay, you may obtain them at the Front Desk. Please note, both overnight and day guests will need wristbands.
restrictions
Personal fireworks and open campfires are forbidden.
Pets are not permitted inside or outside of our facilities (with the exception of certified service animals). This is for the safety and comfort of all of our guests and the safety of your animals.
Swimming and/or personal boats and jet skis are not allowed on Lake Coffield or Lake Goddard.
Personal ATVs and related vehicles are not allowed. This includes, 4-wheelers, go-carts, golf carts, motorcycles, and dirt bikes.
Pets are not permitted inside or outside of our facilities (with the exception of certified service animals). This is for the safety and comfort of all of our guests and the safety of your animals.
Swimming and/or personal boats and jet skis are not allowed on Lake Coffield or Lake Goddard.
Personal ATVs and related vehicles are not allowed. This includes, 4-wheelers, go-carts, golf carts, motorcycles, and dirt bikes.
guest activities
Click here for a listing of included (free) and reserved (fee-based) activities. Please note that reserved activities should be scheduled at least two weeks prior to your event, and can be requested here.
campsite planning form
Please submit the form below two weeks prior to your arrival.